This privacy policy explains how personal data is collected by European Health & Safety Consultants Ltd (hereafter referred to as “EHSC Ltd”) and used when you use our websites. It also explains how we process any data that you supply to us on this website, for instance to request a quote or to use our services.
EHSC Ltd is the Data Controller for any personal data that you supply to us as part of our contracted services you receive from us. As our Client, you are our data subject.
What personal data we collect
The personal data collected depends on how you use our website. You can browse the site, you can fill in forms on the website to request information or quotes from us, download documents from us, or you can subscribe to our emails, and other activities.
We collect information about you when you instruct us to provide advice, visit our website or engage in business dealings with us.
What we do with your personal data
When you visit our website, a record of your visit is made. This data includes your device’s IP address. That data is used completely anonymously, in order to determine the number of people who visit our website and the most frequently used sections of the site. This enables us to continually update and refine the site. If you use any forms on the website to send an email to us, a record will also be made of the contact details you submit
We may collect, hold, use and disclose the information collected to compile statistical data and to; maintain our database; develop/improve our website; respond to any email enquiries; notify you of any upcoming marketing, training or other events that you have opted in to; provide you with publications; manage quality control; manage systems administration; attend to compliance issues; provide you or your organisation with advice.
We will not use or disclose your personal information for any other purpose which is not related (or in the case of sensitive information, directly related) to the above purposes without your consent unless otherwise authorised, required or permitted under the laws of England and Wales. EHSC Ltd does not sell your data to third parties.
If you no longer wish to receive information about our services, please send an email to our Data Compliance Officer (webadmin@ehsc.co.uk) advising that you do not wish to receive further information.
Will we disclose your data
Personal data will only be disclosed on a confidential basis to external service providers so that they can provide services in connection with the operation of our business; and to any person (where necessary) in connection with their services, such as law enforcement, regulatory authorities, partners or advisors.
The handling of these operations is governed by a data processing contract between us and our external service providers, ensuring a commitment to the principals of the GDPR and the Data Protection Act 2018. We ensure external service providers are only authorised to use personal data for the limited purposes specified in our agreement with them.
How long we keep your personal data
Personal data from our data subjects is retained in line with our data retention policy. EHSC Ltd keeps most data for 7 years, which covers the 6 years by law in which we have to keep certain information for a minimum of 6 years plus the current year. Personal data that is no longer necessary to be kept under EHSC Ltd.’s data retention policy will be deleted. Under EHSC Ltd.’s data retention policy, there are certain exemptions in relation to financial data and health data. A copy of this data retention policy can be made available upon request.
Your Rights
You have the following rights in relation to personal data held on you by EHSC Ltd:-
The right to be informed about how personal data is used: –
- The right to access a copy of personal data that EHSC Ltd holds about you
- The right to rectification of any errors in personal data held by EHSC Ltd
- The right to erasure of any personal data
- The right to restrict processing
- The right to data portability
- The right to object
If you wish to learn more about these rights and how they operate, please look at the ICO’s website https://ico.org.uk/for-the-public/.
You have a right to request a copy of the personal data that we hold about you. If you would like a copy of some or all of your personal data please email webadmin@ehsc.co.uk or write to our Data Protection and Compliance Officer at 17 Diamond Court, Opal Drive, Milton Keynes, MK15 0DU. Proof of your identity will be required for security purposes.
If you are unhappy with the response that you receive from us when you exercise your GDPR rights or Data Protection Act 2018 rights, you have the right to lodge a complaint to the ICO. More guidance about raising a complaint with us is available on the ICO’s website https://ico.org.uk/for-the-public/raising-concerns/ and for raising a complaint with the ICO, more information is available on https://ico.org.uk/concerns/.
Cookies
This website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics sets a cookie in order to evaluate your use of this website and compile reports for us on activity on the website. Google stores the information collected by the cookie on servers in the United States and the transfer of the data to servers in the USA is governed by the EU-US Privacy Shield framework. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. More information about Google’s compliance with GDPR can be obtained from their website https://privacy.google.com/businesses/compliance.
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit https://ico.org.uk/your-data-matters/online/cookies/.
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
Other websites
Our website may contain links to other sites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policy.
How to contact us
Please review the website regularly as this statement may change from time to time. If you have any questions about our privacy policy or information we hold about you please contact: –
Data Protection and Compliance Officer, Steve Parker
Telephone 01908 411919
Email webadmin@ehsc.co.uk
Our address is: –
European Health & Safety Consultants Ltd
Diamond Court,
Opal Drive,
Milton Keynes,
MK15 0DU
